The Profile Fields screen in CloudM allows you to manage how user profile information is displayed, enforced, and synchronized. Navigate to this section via Directory > Profile Fields.
This feature ensures data consistency across your domain by controlling field visibility, pre-approving specific values, and automating Organization Details (such as Office Addresses) for specific Organizational Units or Smart Teams.
The Profile Fields screen is organized into four tabs, each serving a distinct architectural purpose:
Inheritance
This tab is the engine for your directory automation. It manages how Organization Details assigned at the OU or Smart Team level are "stamped" onto a user's profile.
- Key Function: Automates shared values (such as an Office Address) so they appear in a member's profile and remain searchable within the Directory.
- The "Virtual Field": By setting inheritance at the OU or Smart Team level, you create a live link. If the office address changes in the container settings, every linked user profile updates automatically.
Predefined Fields
This tab acts as the central repository for managing data integrity. Use this to define the labels and constraints for your profile data.
- Standard Fields: Apply constraints to standard Google fields (e.g., Department, Job Title) to prevent typos and data entry variations.
- Custom Attributes: Create "Extra Information" fields that can be mapped to Google Schemas for advanced synchronization.
Profile Display Order
This tab provides control over the visual layout of user profiles within the CloudM interface.
- Key Function: Specifies which fields are visible on a user's profile page and sets the vertical order in which they appear. Surfacing critical fields (e.g., Employee ID) at the top reduces manual audit time.
Profile Mandatory Fields
Use this tab to enforce the completion of critical data points before a user can access the CloudM platform.
- Key Function: Acts as a "Gatekeeper" for data quality, ensuring essential data (like recovery phone numbers) is captured by the user during their first login.
Advanced Concepts & Troubleshooting
- The Strategy: Learn why Inheritance replaces manual User Templates.
- Precedence: Understand how configurations are inherited from different Smart Teams.
- Conflicts: Guide on Resolving Profile Field and Configuration Conflicts.
- Data Flow: Troubleshooting missing or discrepant profile data.