If you have been spending the last few years understandably assigning free Vault Former Employee (VFE) licenses to the Google accounts of your suspended or former employees, the transition from VFE to paid Archive User (AU) licenses will cause your renewal cost to increase drastically.
Thankfully, the majority of this cost can be easily avoided.
This scenario is the best solution for customers that only need to meet the following:
- The customer does not require any AU account data to remain within Google Workspace.
- The Google Workspace VFE/AU account data must be retained by the customer so cannot simply be deleted from Google Workspace.
CloudM Migrate can be used to quickly and securely move your VFE data from Google Vault to Google Cloud Storage, which means you can keep the data (in line with data retention policies) without needing to use Google AU licenses. In addition, you can move all the data in bulk, helping you migrate as much of the required data away from Google AU before your renewal date (depending on when you start the process).
Reduced costs: - CloudM Migrate licenses and monthly Cloud Storage costs. The combined cost is still typically drastically less than paying for Google AU licenses (up to a 75% reduction).
Connecting your Google Cloud Storage bucket to CloudM Archive provides you with a quick and easy method to find and restore archived files, emails or a complete user account back to a user account within your Google domain.
The CloudM Archive UI shows the file and mail data stored in the Google Cloud Storage bucket in an indexed view (by user), allowing you to drill down and find specific files or emails to restore. The view shows the name of the file or the subject line of the email, allowing you to keep the context secure until it is restored to a user.
Adding a retention policy means that data is automatically purged from the Cloud Storage bucket after a set period of time, keeping you compliant with data regulation rules and minimizing storage costs.