Creating a New Email Signature

To create a new Email Signature:

1. Navigate to Signatures > Email Signature Library.
2. Select Create signature.
3. Add a bespoke name in the Signature name field (between 2 and 50 characters).
4. Create your Email Signature in the Signature content field.
   • If you do not know where to start, select the Templates option to see a range of premade templates and select one that looks closest to the signature you want to create.
   • Use the Variables list to add information that is gathered from CloudM Automate profiles. Using variables is a great way to make sure that information is kept up to date.
     • For example, you can use the Job Title variable ($orgJobTitle) to make sure an employee's new position in your company is displayed automatically, or the Company Telephone variable ($phoneCompany) to update the number on all signatures, whilst only updating in one place.
     • You can use the Profile Photo variable ($personalPhoto) to add a profile image to your signature. Please note, this image is pulled from the user's Google Profile image.
   • Additional (advanced) creation/editing features: 
     • Use an image hosted in GCP in your signature (recommended method) to add other images (E.G. banners).
     • Add Conditional Formatting which allows you to specify the conditions that must be met in order for the variable to be displayed, and a hierarchy of other variables to use if the first variable cannot be displayed.
     • Import HTML via Tools > Source code. To create or edit the HTML with an AI assistant, see Use AI to Create or Edit Your Signature HTML.
5. Once you are happy with the Email Signature, select Create signature to save the changes.
6. The new signature will now be listed on the Email Signature Library screen.
   • To add a tag to the signature for better searchability in a larger library, for example, select the signature and click on Actions > Edit tags. See Adding a Tag to an Email Signature for details.