Skip to main content
  1. CloudM
  2. Migrate
  3. Perform a Migration
  4. Common Migration Scenarios
  5. To Google Workspace
  6. From Google Workspace to Google Workspace

Migrating Google Workspace Users to Google Workspace Shared Drives

Updated

This article provides instructions on configuring a migration batch for migrating Google Workspace users' MyDrive data to Google Workspace Shared Drives. This includes how to migrate all data from a user's Google MyDrive, as well as how to migrate a specific folder from a user's Google MyDrive to a Google Shared Drive. The setup process outlined here focuses on migrating Documents. This migration can be performed whether you're staying within the same Google Workspace domain or migrating to a different Google Workspace.

Before proceeding, ensure you have completed the steps in the Migration Guide to set up your migration project and added items to your migration batch.

1. Adding Items to Migrate

When preparing to migrate a user's MyDrive data to a Shared Drive, follow the format below for adding an item to your batch:

  1. Navigate to the "Items to Migrate" section.
  2. Add a new item. Ensure your batch type is Users or All Items.
  3. Configure the item with the following details:
    • *Export Type: User
    • *Export Name: The primary email address of the source user (e.g., user@sourcedomain.com)
    • *Import Type: Shared Drive
    • *Import Name: When configuring the Import Name for your destination Google Shared Drive, here's what you need to know:
      • If you're creating a new Google Shared Drive: Enter the unique name you want for the new Shared Drive where the folder will be migrated.
      • If you're using an existing Google Shared Drive: Provide the ID of that existing Shared Drive. It typically looks something like this (this is an example, your actual ID will be different): 0ALkFKuSgYKhQUk9PVA
    • Documents Path: Optional - It's possible to migrate a specific folder from the specified user's MyDrive to the specified destination Shared Drive using the Documents Path field. To do so, enter the ID of the specific folder within the user's MyDrive that you wish to migrate. If left blank, all documents from the root of the user's MyDrive will be migrated. A MyDrive folder ID is a long alphanumeric string. It typically looks like this (this is an example): 1234abcdEFGH-ijklmnop-QRSTuvWXyZABCDEF
    • Documents Destination Path: Optional - You can enter the name of a custom folder to be created in the destination Shared Drive.

Note: Fields marked with an asterisk (*) in other guides are typically mandatory. For this specific configuration, ensure all the above fields are populated as described.

Further instructions on adding entities to your batch can be found here: Adding Items to a migration batch

For each entity added, ensure the 'Migrate' checkbox is enabled for the 'Documents' data type to include it in the migration run. You can deselect other data types (Mail, Contacts, Calendars, Tasks) as they are not relevant for this specific folder migration.

2. Configuration Settings

General Settings

In the General Settings section, ensure all domain mappings are configured correctly to facilitate replacing the source domain with the destination domain during the migration, if you are migrating to a different Google Workspace domain.

You can also apply date range filters for various data types to migrate information within a specific timeframe. Specify the date ranges you wish to include, though this is less common for specific document migrations.

Source Settings

For a MyDrive to Shared Drive migration, it is generally recommended to keep the source settings as default. However, depending on your specific requirements, you might want to consider the setting below:

  • Document -> Export documents path folder: This crucial setting, found under Configuration > Source > Document, determines whether the specified folder itself (from the Documents Path) is included in the migration (creating that folder within the Shared Drive), or if only its contents are migrated directly into the root of the destination Shared Drive. Choose based on your desired destination structure.

Detailed information about each setting can be found in the article linked below:

Google Workspace - Source Settings

Destination Settings

For a MyDrive to Shared Drive migration, it is generally recommended to leave the destination settings at their default values.

However, specifically for Shared Drive configurations:

  • Go to Configuration > Destination > Shared Drive. From here, you can manage various settings for the destination Shared Drive, such as permissions.

Depending on your specific migration scenario, you may need to adjust additional settings, particularly those related to Shared Drives. The article below provides a detailed overview of all available destination settings for Google Workspace:

Google Workspace - Destination Settings

Advanced Settings

For a straightforward MyDrive to Shared Drive migration, most advanced settings can remain at their default values. However, consider the following:

  • Address Replacement: If you require permissions to be migrated correctly for the documents, it is highly recommended to upload an address replacement CSV that maps source users to their corresponding destination users. This ensures permissions are correctly mapped. For more information, please refer to the Address Replacements article.

Additional settings are outlined here: Advanced Settings

3. The Migration Process

Once all desired settings are configured, proceed to initiate the migration.

For a complete, in-depth guide that covers project planning, user communication, and detailed pre- and post-migration checklists, please review our comprehensive recommended strategy article:

CloudM's Recommended Migration Strategy

Related to:

Was this article helpful?
0 out of 0 found this helpful