This guide explains how to view, manage, and track the usage of your bulk license orders within the CloudM Portal.
Navigate to: License pools > My license pools
License Pool List
If you have placed a bulk license order, it will appear here. The orders are listed with the following information to help you identify your inventory at a glance:
- Name: The designated name of the pool.
- Owner: The primary contact for the license pool.
- License pool type: The product type (e.g., Migrate, Backup).
- Total: Total number of licenses purchased in the order.
- Available: Remaining quantity of licenses available for use.
- Expiry date: When the licenses will expire.
- Created date: When the license pool was first established.
Select an order from the list to view its specific details and management tabs.
1. Overview Tab
The Overview tab provides a summary of the pool's status and its transactional history.
History Section
The History table within the Overview tab tracks changes to the pool:
- Date, Order Number, Count, Action, and Available balance.
Simply click the Use license pool button in the top right to confirm an order. The order will be activated and reflected in the Usage tab.
2. License Keys Tab
View all license keys associated with the pool. Click a row to expand the following details:
- Key: The actual license activation key.
- Passcode required: The claim code used to allow users to claim licensing.
- Used / Available: Real-time consumption tracking.
- Enabled: Toggle to determine if the pool is active for use.
Note: Use the Edit button within this tab to make changes to the pool configuration.
3. Top Up History Tab
This tab provides an audit trail of every time additional licenses were added to the specific pool.
Transaction Data
- Order Number: Unique reference ID.
- Quantity: Number of licenses added in that specific top-up.
- Ordered By: Email of the user who performed the action.
- Date: Timestamp of the transaction.
4. Usage Tab
The Usage tab breaks down exactly how and where the licenses are being consumed.
Domain License & Pool Orders
View details for both individual domain assignments and larger pool-based orders, including Product, Domain, Quantity, and the user who ordered them.
Automated Notifications
Automated emails are sent to the License Pool Owner when specific thresholds are met to prevent service interruption:
- Expiry Warning: Triggered when there are 90 days or fewer remaining.
- Capacity Warning: Triggered when license usage reaches 80% or higher.
Example Notification: