Contact Sharing – CloudM

Please note, this feature is currently not available for CloudM Manage for Microsoft

CloudM Manage allows a user to easily share their Gmail contacts with other users.

Groups Only

You cannot share contacts that are not in a contacts group within your Gmail Contacts.

An individual user can use their profile to share only their own Gmail contact groups.

An Administrator can setup contact sharing for any user they have Admin privileges.

User Setting up contact sharing

On the Directory > Users screen, select the required user.
The profile panel will be displayed for the user.
Click on the Contacts tab.

This will open up the Contacts view on the right hand side of the window

Click on a Contacts group and a second view will appear on the right showing the members of the group and the option to Share.

Next click on Share to view and change the share settings

You can add users to share the contact group with and control the level of access they have.

Sharing contacts can be done from your profile page under the "contacts" action menu under the profile picture.

Copy to mobile

Recommend that you select 'Copy to User's My Contacts' to ensure they are synced to mobile devices.

Options available:

Copy to User's My Contacts
Allow user to edit contacts
Allow user to add contacts
Allow user to delete contacts
Allow user to change the list of shares

Remove Share Access

You can also remove any users from this view by clicking Remove from the right hand side of the dialogue where the user is listed.

Toggle

You can toggle permissions by clicking the share icons (see red highlighted icons above).

You can enable / disable each permission by clicking on the icon, a grey icon means disabled, a black icon means enabled. At the very end of the permissions is a "Remove" link, this doesn't remove permissions but actually removes the share itself from the user/group inline, so if someone no longer requires access to a particular contact list you can easily remove them by hitting that link and then "Save" at the bottom.

Before finalizing the new shares (both addition and removal thereof), you have the option of specifying how you'd like to share the contact list. By default an offer can be sent out to users, this means they'll receive an email where they can click and accept the share to the contact list which will then be copied to their contact section in Gmail, the other option is to "Share and synchronize immediately" as indicated this will not send an email but immediately start to copy the contact list into the recipients contact session of Gmail.

You can select to Take over existing contact groups with the same name.

Click Share to finish.