This guide provides a detailed breakdown of how Box collaborator roles are mapped to Google Workspace and Microsoft 365 permissions during a migration. Because Box offers a more granular set of permissions than most destination platforms, CloudM Migrate uses a "Best Fit" logic to ensure data security and accessibility are maintained.
Tip: For a successful transition, ensure that your Address Replacements are configured so that these mapped permissions are applied to the correct user identities in the destination.
Google Workspace Mapping
Google Workspace permissions differ slightly depending on whether data is being migrated to an individual My Drive or a Shared Drive.
My Drive and Individual Files
The table below displays how permissions are mapped when moving data into a user's My Drive or for individual file-level permissions within a Shared Drive.
| Box Permission | Google Permission | Notes |
|---|---|---|
| Owner | Owner | Direct mapping. |
| Co-Owner | Editor | Best functional match. |
| Editor | Editor | Direct mapping. |
| Viewer Uploader / Preview Uploader | Viewer | Flattened to highest read-only role. |
| Viewer / Previewer | Viewer | Direct mapping. |
| Uploader | Viewer | Google does not have a "Deposit only" role for My Drive. |
Shared Drive (Folder Level)
The mapping used when providing permissions at the root level of Shared Drives or Shared Drive Folders.
| Box Permission | Google Permission | Notes |
|---|---|---|
| Owner / Co-Owner | Contributor | Allows file management within the drive. |
| Editor | Contributor | Mapped to allow content addition. |
| Viewer / Previewer / Uploader | Viewer | Standard read-only access. |
Microsoft 365 (OneDrive & SharePoint) Mapping
When migrating to Microsoft 365, permissions are mapped to ensure users can still collaborely effectively within OneDrive for Business and SharePoint Online.
| Box Permission | OneDrive Permission | Notes |
|---|---|---|
| Owner | Owner | Direct mapping. |
| Co-Owner | Manager | Full control equivalent. |
| Editor / Uploader | Edit | Enables read, write, and delete. |
| Viewer / Previewer | Read | Restricted to viewing and downloading. |