v2.0.3 Release Notes (11th January 2021)
- IMPORTANT: Preparing for the removal of single sign on (SSO) on 31st January 2022. See here for more details
- Added an onboarding step that allows transfer of ownership of a Google Shared Drives which prevents a drive being orphaned
- Fixed a bug that where out of office end dates set in Google were out by one day
- Fixed a bug where the password input fields on the user creation would show an error if a user name contained an accented character
- Fixed an UI bug that meant if there were no Smart teams created you could not access the ellipses menu for importing
- Fixed a bug that resulted in out of memory error when exporting large number of users
- Improved logging around importing from CSVs where it was not clear the failure was due to insufficient permissions
- Improvement to make it clear which role permissions are selected and available
- Other bug fixes and general improvements
v2.0.2.4 Release Notes (10th December 2021)
- Removed all dependency on log4j in CloudM Manage to address a known published vulnerability. Any further vulnerability found in log4j will not affect the CloudM Manage application.
v2.0.2 Release Notes (30th November 2021)
- Update to the Contact Sharing feature, switching to using the People API, ahead of Google's scheduled full deprecation of the Contact API (15th December 2021). Please note the following functionality changes (prompted by the Google updates):
- Contacts are added to "My Contacts" as a mandatory step.
- Creating a new Contact Group with the same name as an existing Contact Group will takeover the existing Contact Group
- Various bug fixes and performance enhancements.
Update (14th December 2021)
 |
Unfortunately, we have had to suspend the Contact Sharing feature of CloudM Manage due to an unforeseen technical change. This issue is under investigation. However, at this time, we can not provide a resolution time frame. |
v2.0 Release Notes (27th October 2021)
| Enhancements | Description | Platform | Links to article(s) in Knowledge Base |
| Box Connector |
CloudM’s connection to Box allows you to delete user accounts as part of an offboarding workflow. You will have the option to only delete accounts if they have no files, transfer any files to another designated Box user before deleting the account, or force deleting the account without transferring. |
All | |
| Integrations - General Access |
Our suite of integrations, designed to connect to other SaaS applications and automate tasks, are now out of the BETA phase. |
All | |
| Inspect Permissions | Quickly view the permissions that a selected user has, the scope of the permission (whether it only applies to the user's own profile, a specific Organizational Unit, or all users in the domain), and which role the permission comes from. | All | |
| Wipe Chrome OS Devices offboarding step |
Add a new offboarding step to your policy to remotely wipe user accounts from any Chrome OS Device owned by the user. Please note that this step does not support Enterprise controlled Chrome OS devices. |
Google Workspace |
- Enhancement: Order of the "Archive" and "Out of Office" offboarding steps changed to ensure certain tasks are completed before others.
- Enhancement: Set an End Date of 1 year for a user's Out of Office message created by the offboarding step. .
- Fix: The Smart Contact list remains as a scrollable list after a contact is deleted. Previously, deleting a Smart Contact from any page other than the first page would result in the list showing results from the specific page instead of the full list.
- Fix: Invalid Gender values can be imported for profiles.
- Fix: Gender options for External Contacts set to Male / Female to resolve issues saving.
v1.8.6 Release Notes (22nd September 2021)
- Offboarding workflow changes to support CloudM Archive.
- Various performance enhancements and bug fixes.
v1.8 Release Notes (26th July 2021)
| Enhancements | Description | Platform | Links to article(s) in Knowledge Base |
| Bamboo HR Connector |
CloudM's connection to Bamboo HR allows you to make changes in a user's Bamboo HR profile (to specified fields), and those changes will automatically be updated on their CloudM profile. The change will also be synced to your domain (Google Workspace / Microsoft 365).
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All |
- Enhancement: Filter Group Members by whether they were added to the group manually or dynamically.
- Enhancement: Export License SKUs and Product IDs using their names (e.g. Google Workspace, G Suite Business) instead of using their IDs, making it easier to see which SKUs and Products are actually being used. For import, the user has the option to use ID or Name.
- Enhancement: Increased the row limit on CSV Exports from 10,000 to 40,000, to reflect the same change made in Google Sheets.
- Bug Fix: Fixed an issue where creating a user in an Organizational Unit that has non A-Z characters in the OU name would fail (Invalid Input: INVALID_OU_ID).
- Bug Fix: Fixed an occasional issue where a "Forbidden Access" message would be briefly displayed when attempting to view a user's offboarding status (using the offboarding status slide in panel via Notifications).
- Bug Fix: Fixed an issue that occurred when attempting to enable SSO (Single Sign On) would take several attempts.
v1.7 Release Notes (9th June 2021)
| Enhancements | Description | Platform | Links to article(s) in Knowledge Base |
| Dropbox Connector |
CloudM’s connection to Dropbox allows you to delete or suspend Dropbox user accounts as part of an offboarding workflow, and delete content from the user's devices.
|
All | |
| Changes to Contact Sharing |
As previously noted, Google are retiring the Google Contacts API from the 15th June 2021. We have made several changes, in the background, to our software to ensure that our processes will not be effected by this change. You should see no changes to the UI or workflows.
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- Groups with predefined fields now fixed.
- Updates to the Integrations/Connectors screens.
- Fix with Rename Profile being run twice during offboarding
- UI Tweaks for Microsoft
- Forwarding Settings now able to view external/extra forwarding entries
- Delegation screen now show delegation status if delegated outside of Manage
- Fixed some issues with role permissions on groups overriding user permissions.
- Google Notifications for user suspensions now replaced by separate service
v1.6 Release Notes (31st March)
| Enhancements | Description | Platform | Links to article(s) in Knowledge Base |
| Slack Connector |
CloudM’s connection to Slack allows you to deactivate Slack user accounts as part of an offboarding workflow.
|
All | |
| Out of Office Offboarding Step |
You can now add a new step to your offboarding policy to automatically set an out of office message for offboarded users. Additionally, the ability to set an out of office message for a valid user has been given it's own option on the Users > Actions menu.
|
All |
- Improvement: Better integration with MS Exchange Transport Rules priorities.
- Improvement: Extended gender options in user profile drop down menus
- Improvement: Updated API Scope permission (https://www.googleapis.com/auth/admin.reports. audit.readonly) in Marketplace
- Fix: Smart Teams - Role is not added automatically to default admin roles.
- Fix: Deleting a group that is a Smart Team in CloudM Manage using admin.microsoft.com breaks the smart team
- Fix: Updating the signature of a Smart Team on Microsoft fails if prior Smart Team is broken.
v1.5 Release Notes (3rd March 2021)
| Enhancement | Description | Platform | Links to article(s) in Knowledge Base |
|
Add a license when creating a new user |
You can now assign a Google license when you create a new user in CloudM. CloudM does not track the availability of licenses so you will need to make sure that a license of the type selected is available. |
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| Remove a license when offboarding a user |
You can also add a new step to your Offboarding Workflow that will remove the assigned Google license from a user and return it to your available pool of licenses. This prevents offboarded users from using up a valid license that could be assigned to an active user, helping you to keep your license costs under control. |
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| Historic Tab in Offboarding Status section |
The Historic tab allows you to view all completed offboarding processes. You can view additional information on a specific step which will help you to troubleshoot any issues that you may run into. |
All | |
| Role Assignment Tab |
A new Role Assignment tab has been added to the Roles section to make it easier to assign roles to users. Previously, assigning a role was a dropdown section of Assigned Users tab. |
All | |
| Disable the email signature on replies and / or internal mail |
You can now disable the email signature from being displayed at the bottom of replies and internal mail. This feature helps to cut down the number of unnecessary and repeated email signatures in an email thread, making the overall thread shorter and easier to read. |
Microsoft |
- Improvement: Delete historic source file data
- Fix: Smart Team Shared Drives - Unable to share sub folders. Only the root is available when searching
- Fix: Offboarding Status for WorkflowArchives showing empty.
- Fix: 'Email Settings' returning security violation error
- Fix: No warning of lost changes when changing the Permissions assigned to a Role
v1.4 Release Notes (27th January 2021)
| Enhancement | Description | Platform | Links to article(s) in Knowledge Base |
| Offboarding step custom delays |
You can add a custom delay to any step (except where the step requires manual input) so that steps do not automatically start after the previous one has finished, and can be more inline with your offboarding timelines.
Additionally, you can manually initiate the step from the Offboarding Status screen, if required.
|
All | |
| License sync status information |
See more information about the status of your synchronizations, including sync error messages. |
All |
- Fix: "Deprovisioned" search term at the start of the query always finds 0 results
- Various Bug Fixes and Performance Enhancements
v1.3 Release Notes (9th December 2020)
| Enhancement | Description | Platform | Links to article(s) in Knowledge Base |
| G Suite License Management |
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| CloudM Manage People API v2 |
We have added additional endpoints that allow for the creation and editing of users in CloudM Manage via the People API v2. We have also added Swagger documentation. |
All | |
| Shared Drive access through Smart Teams |
Shared Drive access for members assigned to a Smart Team |
- Notification improvements
- Styling and placement.
- Toast Notifications have icons based on process status and type
- Approvals via Notifications Panel - once approved or rejected, it can't be clicked again.
- Offboarding Status
- When a user is renamed as part of the offboarding workflow, the status will still link to the specific user after renaming has occurred.
- Successfully offboarded users can now be seen in the list
- Members and Contacts lists have had their styles and spacing adjusted so users can see more information on screen
- Email addresses are now forced to lowercase.
- Email Signatures:
- UI change to show unknown or bad variables before they are saved.
- Signatures can now contain user defined fields.
- Fixes to large search and lists counts
- Create Appointments Dialog can now be used with External Contacts
v1.2 Release Notes (18th November 2020)
| Enhancement | Description | Platform | Links to article(s) in Knowledge Base |
| Force Password Change at next login |
Where users use Google to login, rather than the CloudM Manage SSO, you can now use CSV script to force a password change when the user next logs in to Google or CloudM Manage. |
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Prevention of duplicate user creation caused by changing the capitalisation of the email address |
When a new user was created with the same name and email address as an existing user, but the email address had capitalization on the first or second name, a duplicate user was created.
Now, all email addresses are formatted in lower case so that duplication does not occur. |
N/A |
Enhancement: NullPointerException during sync if user created with capitalized email address
v1.1 Release Notes (28th October 2020)
|
Enhancement |
Description |
Platform |
Links to article(s) in Knowledge Base |
|
CloudM Manage UI Updates |
We have been busy updating our User Interface for Microsoft domains. |
Microsoft |
Introducing our brand new CloudM Manage UI Create a new Smart Team (Microsoft) |
|
Managed Domain process |
Small changes made to how external users can access other domains. No changes have been made to the permissions required by external users. |
All |
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Enhancement: Updated translations for French, Spanish, Italian and Portuguese,
Enhancement: UI Refresh | Offboarding Status - Implement successful filter
Enhancement: Updated Email Signature Templates
Bug Fixes: Organizational Units User List - Importing does not work
Bug Fixes: Saving an external contact - lost primary email address
Bug Fixes: Edit is no longer visible on external contacts
Bug Fixes: Saving a group issue. On empty "Extra Information"
Bug Fixes: Offboarding status shows step configuration
Bug Fixes: Offboarding status abort button disabled for failed offboardings
Bug Fixes: Failed offboarding status doesn't show failure reason
Bug Fixes: Smart Group appearing in search results (changed to Group)
Bug Fixes: Unable to force a sync for Smart Contacts
Bug Fixes: Viewing group members should show if member list is dynamic
Bug Fixes: Adding / removing group members setting dynamic / undynamic member list doesn't update in list
Bug Fixes: Domain Insights - the users count is incorrect
Bug Fixes: Profile as default landing page gives Home page
v1.0 Release Notes (24th September 2020)
| Enhancement | Description | Platform | Links to article(s) in Knowledge Base |
| CloudM Manage UI Updates |
We have been busy updating our User Interface to make our most intuitive platform yet. |
G Suite | Introducing our brand new CloudM Manage UI |
0.9.20200824 Release Notes (26th August 2020)
What is new in the release?
- Bug fixes and performance improvements.
0.9.20200527 Release Notes (1st June 2020)
What is new in the release?
- Bug fixes and performance improvements.
0.9.20200406 Release Notes (7th April 2020)
What is new in this release?
| Enhancement | Description | Platform | Links to article(s) in Knowledge Base |
| Product name and logo change |
CloudManager has changed name to CloudM Manage. We have changed the name because we believe that all our products are part of the same Cloud M family and work in unison to help you seamlessly migrate, manage and monitor your domains. We have also changed our logo to a single easily identifiable color that is displayed throughout our product set. |
All | Not applicable |
| Improved Advanced Search interface |
The Advanced Search interface has been improved to so that you can specify what type of information you are searching for (User Profile, Organization Unit, External Contact etc.) and only display the relevant search fields for that type. |
All | Searching In CloudM Manage |
0.9.20200319 Release Notes (25th March 2020)
What’s new in this release?
| Enhancement | Description | Platform | Links to article(s) in Knowledge Base |
| Manage multiple customers from a partners domain | It is now possible for users to be given permission to access a domain or domains that they are not a member of, essentially allowing an external contact to manage users on your domain (or allowing you to manage users on another domain), based on the permissions that have been granted to them on the specific domain. | G Suite |
0.9.20200317 Release Notes (19th March 2020)
What’s new in this release?
In the table below, you will see a comprehensive list of all of the new features and feature updates that we have added to CloudManager this month, and where you can find articles relating to the enhancement in our CloudM Knowledge Base.
| Enhancement | Description | Platform | Links to article(s) in Knowledge Base |
| Role Access Templates at role creation | Provide the ability at role creation to define a set of predefined permissions | Microsoft | |
| Manage multiple customers from a partners domain | It is now possible for users to be given permission to access a domain or domains that they are not a member of, essentially allowing an external contact to manage users on your domain (or allowing you to manage users on another domain), based on the permissions that have been granted to them on the specific domain. | Microsoft |
0.9.20200218 Release Notes (3rd March 2020)
What’s new in this release?
In the table below, you will see a comprehensive list of all of the new features and feature updates that we have added to CloudManager this month, and where you can find articles relating to the enhancement in our CloudM Knowledge Base.
|
Enhancement |
Description |
Platform |
Link to article(s) in Knowledge Base |
|
Role Templates |
We have added role templates that add predefined permissions to a new or existing role, depending on the action or actions that you want the role to provide (e.g. Email Signature Manager, Contacts Manager etc.) |
All |
|
|
Modern Authentication for Microsoft Exchange Online |
Microsoft are in the process of deprecating the Basic Authentication method that has historically been used to authorize CloudManager to access the tenant’s Exchange Online service, due to vulnerabilities in the process. We have added a new Multi-Factor authentication method (Modern Authentication) that we advise Microsoft Exchange Online admins to configure in place of the Basic Authentication method. |
Microsoft 365 |
Configuring Modern Authentication for Microsoft Exchange Online |
| Push notifications from G Suite |
You can now enable CloudManager to monitor your G Suite domain for any user profile changes, and sync those changes immediately. Previously, you would need to wait for a Global Sync (scheduled for every 48 hours) before any changes would be updated in CloudManger. |
G Suite | "Push" user profile changes directly from G Suite to CloudManager |
|
Share Multiple Documents |
You can now select multiple documents when specifying which documents can be shared within a Smart Team. Previously, you could only select one document at a time. |
All |
|
|
Remove “Send as” email addresses |
You now have the ability to remove any secondary email address associated with a user as a “Send as” email address. The default email address (associated to the user profile) cannot be removed. |
All |
0.9.20200117 Release Notes (20th January 2020)
Core
Feature: Mass Password Reset - additional mass import operation type was added to allow administrators to mass reset user passwords and eventually request password reset after next users login
Fix: Improved role assignments and user login performance process
Fix: Fixed various predefined schema / fields issues.
Fix: Firefox and IE no longer show wide profile autocomplete matches.
Feature: Added Smart Teams for Google.
Fix: Force user credentials against Google was removed for SSO enabled users since Google retired the Less Secure Passwords settings on domain level.
Fix: Fixed an issue with calendar delegation.
Fix: Query for Drive documents fails if the mail address contains single quote.
Fix: Deprovision changes incorrectly overwriting inheritance.
Fix: Deprovision fails if target email isn't lowercase
Office 365
Feature: Added the ability to create Smart Teams from Microsoft Teams.
Feature: Added Office 365 specific fields to search index.
Fix: Graph sync problem of big data sets.
Fix: Cycling of Exchange Online administrator's password even if it wasn't desired by user.
Fix: Fixed numbers of profiles, suspended profiles and active profiles in domain.
0.9.20191030-o365 Release Notes (31st October 2019) - CloudManager for Microsoft
Feature: Added Microsoft 365 platform adoption data to Domain Insights
Feature: Added licenses information to search capabilities
Feature: Manage Microsoft Teams from a Smart Team
Fix: Deprovisioning fails with 'Failed: Invalid Credentials'
0.9.20190906-o365 Release Notes (10th September 2019) - CloudManager for Microsoft
Feature: Create calendar when adding Smart Groups
Feature: Deprovision email to a shared mailbox
Feature: Revoke OAuth tokens during deprovisioning
Feature: Unassign licenses during deprovisioning
Feature: Add O365 license information to search
Fix: Date of birth not showing on profile load
Fix: Transfer of documents timeout
0.9.20190904 Release Notes (4th September 2019) - CloudManager for Google
Feature: Manage G Suite custom fields (details here)
0.9.20190812 Release Notes (19th August 2019) - CloudManager Google
Feature: Deprovisioned users are no longer re-added to SmartGroups when groups are synced (details here)
Feature: Permissions have been updated for deprovisioning and user delete (details here)
Feature: User level 3rd party app management (details here)
Feature: New permissions levels available when delegating calendars (details here)
Fix: Issues with document transfer during deprovisioning
Fix: Search results not displaying when profile contains multiple tags
0.9.20190130 Release Notes (07th February 2019)
Feature: Improved Delegation Management (details here)
Feature: Additional deprovisioning steps for managing OAuth tokens/asps (details here)
Fix: Unable to create a smart group via importing a csv into Google Groups
0.9.523 Release Notes (19th December 2018)
Fix: Implement sockets timeout
Fix: HTTP 500 error on first install
0.9.520 Release Notes (29th November 2018)
Fix: Roles are not showing in role assignment drop down list.
Fix: New users created in wrong OU
Fix: Brute force locked login emails sent to admin
0.9.519 Release Notes (20th November 2018)
Fix: Unable to create a smart group via importing a csv into Google Groups
Fix: Transfer Ownership of Sites failing on TARGET_ACCESS_FORBIDDEN
0.9.518 Release Notes (8th November 2018)
Fix: Corrected an issue where some images (particularly domain insights and email signature editing) were not rendering correctly.
0.9.518 Release Notes (8th November 2018)
Fix: Corrected an issue where some images (particularly domain insights and email signature editing) were not rendering correctly.0.9.517 Release Notes (25th October 2018)
Change: Some changes have been made to improve the security of the application.
Change: The administrators list has been modified.
0.9.516 Release Notes (25th October 2018)
Fix: SSO logins now complete successfully on the java8 runtime.
0.9.515 Release Notes (23rd October 2018)
Change: CloudManager deploys and runs on the java8 runtime.
Change: The list of administrators was amended.
Fix: Translation of delegate access in Portuguese was corrected.
Fix: False notifications after bulk import were removed.
Fix: The search bar now shows deprovisioning requests when filtering.
Fix: Maps are now displayed correctly across installations.
Fix: Deprovisioning correctly handles document transfer if the deprovisioned user has locally synced content using Google Backup and Sync.
0.9.514 Release Notes (25th September 2018)
Feature: CloudManager 'People API v1' (details here)
Feature: Wipe corporate data from mobile device as part of deprovisioning (details here)
Feature: Delete all two form authentication data as part of deprovisioning (details here)
Feature: Different executor for resource allocation during deprovisioning
Feature: Add 'context' field to audit log search to allow users to search for target of actions (details here)
Feature: New permissions to allow users to view audit logs of their own actions only (details here)
Feature: Search filter for deprovisioning process
Feature: View users 2FA backup codes in CloudManager
Fix: Group and profile sync issue
Fix: Email addresses containing "com.test-google-a.com" appearing in CloudManager
Fix: Newly created users may not display in domain browser list
Fix: Reset Recovery Questions would reset the actors questions
Fix: Deprovision Migrate Emails - The deprovision will fail if a label for migrating emails has multiple label names with spaces
Fix: Deprovisioning - Users that have been created in the root OU are unable to be deprovisioned
0.9.512 Release Notes (25th July 2018)
Feature: Option to auto-deprovision suspended users (details here)
Feature: New 'Legal Hold' status available for user accounts (details here)
Fix: Move User - The message shown after moving a user is incorrect.
Fix: Search - When clicking on an OU with a space in the name
0.9.511 Release Notes (13th July 2018)
Change: Updated terms and conditions link from main menu
Fix: Unknown user error on standard login page (with no hd param) for user on secondary domain
Fix: Groups sync retries should be spread over a much larger window
Fix: CloudManager can prematurely treat transfer calendar ownership step as failed
0.9.508 Release Notes (15th June 2018)
Fix: Captcha not working when logging into CloudManager
Fix: External Contacts | Export - The user is unable to export contacts
Fix: Adding tags to smart groups
0.9.503 Release Notes (30th May 2018)
Feature: During deprovisioning add options to transfer all the documents or only shared documents
Feature: Add a tolerance level for email deprovisioning which can be set by Admin to manage failed migration items without causing the entire step to fail
Change: For auto started deprovisions the executor must be System instead of domain admin
Fix: OU settings being lost on rename
Fix: Issues editing OU due to domain switch
0.9.500 Release Notes (30th April 2018)
Feature: CloudManager branding implemented
Feature: Bulk edit group details
Fix: Deprovisioning Dashboard | Filter - The drop down arrow is covered when an OU is selected.
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