This article provides instructions on configuring a migration batch for migrating SharePoint Sites to Google Workspace Shared Drives. The setup process outlined here focuses on migrating documents, this is the only available data type for this scenario.
Before proceeding, ensure you have completed the steps in the Microsoft 365 to Google Workspace Migration Guide to set up your migration project and added users to your migration batch.
When setting up your source and destination connections, it is important that you add the SharePoint Admin URL.
SharePoint Online allows you to create multiple document libraries within a single SharePoint site. The configuration of CloudM will vary depending on whether you want to migrate all document libraries or just a specific set.
Adding Items to Migrate
Migrating Document Libraries from SharePoint Online to Google Workspace
SharePoint Online allows multiple document libraries to be created within a single SharePoint site. Depending on whether you want to migrate all document libraries or specific ones, CloudM must be configured accordingly.
The most common scenario when migrating document libraries to Google Workspace is to migrate all document libraries from one site to a Google Shared Drive. Below is a guide on how to do this.
Migrating All Document Libraries from a SharePoint Site to a Google Shared Drive
When migrating all document libraries from a SharePoint site to Google Workspace, the process operates as follows:
- A folder will be created in the destination Shared Drive for each document library. The folder name will match the title of the source document library and will contain all of its files and folders.
- Each document library will have its own corresponding folder in the destination.
Example:
- Source: https://source.sharepoint.com/sites/testsite
- Destination: Test Shared Drive
To migrate all document libraries from the source SharePoint site to the destination Shared Drive, add the item to migrate as below:
- Export Type: Team Site
- Export Name: https://source.sharepoint.com/sites/testsite
- Import Type: Shared Drive
- Import Name: Test Shared Drive
This will migrate all document libraries from the SharePoint site to the specified Google Shared Drive.
Migrating a Single Document Library from a SharePoint Site to a Google Shared Drive
When migrating a specific document library to Google Workspace, the process follows these steps:
- A folder will be created in the destination Shared Drive with the same title as the source document library, containing all its files and folders.
Example:
- Source: https://source.sharepoint.com/sites/testsite
- Document Library: TestLibrary
- Destination: Test Shared Drive
To migrate this specific document library, configure add the item to migrate as follows:
- Export Type: Team Site
- Export Name: https://source.sharepoint.com/sites/testsite
- Import Type: Shared Drive
- Import Name: Test Shared Drive
- Document Path: TestLibrary
- Family Name: Test Shared Drive (the display name of the destination Shared Drive)
For each entry, ensure you select the specific items you wish to migrate and enable the 'Migrate' option for all sites included in the migration process.
General Settings
In the General Settings section, ensure all domain mappings are configured correctly to facilitate replacing the source domain with the destination domain during the migration.
You can also apply date range filters for various data types to migrate information within a specific timeframe. Specify the date ranges you wish to include.
Source Settings
For a standard SharePoint site to SharePoint site migration, it is recommended to keep most of the source settings at their default values. However, you will need to ensure you modify the below.
- SharePoint Online -> Default document library name: Modify this setting to match the language used in your source tenant.
- SharePoint Online -> Document sharing/permissions: Modify this setting depending on whether or not you would like the sharing permissions to be migrated or not.
Destination Settings
Depending on your migration plan, you may need to modify several settings in this section:
- Shared Drive -> Shared drive file permissions: Set this to "File" to ensure SharePoint file permissions are replicated in the destination Shared Drive.
- Shared Drive -> Shared drive folder permissions: Set this to "Folder" to ensure SharePoint folder permissions are replicated in the destination Shared Drive.
- Shared Drive -> Shared drive default managers: Provide a list of valid user email addresses to assign as destination managers. Please note, group email addresses are not permitted. These default managers will be assigned temporarily during the migration to optimize performance and will be removed upon completion if the "Remove Shared Drive Default Managers" option is enabled.
- User -> Create users/resources/groups/shared drives: Enabling this will ensure Migrate creates any Shared Drives that do not already exist at the destination.
Advanced Settings
For a straightforward SharePoint site to Shared Drive migration, most advanced settings can remain at their default values. However, consider the following:
-
Address Replacement: It is highly recommended to upload an address replacement CSV that maps source users, groups and aliases to their corresponding destination users, groups and aliases. This will help ensure permissions are migrated correctly. For more information, please refer to the Address Replacements article.
Migration Process
The migration process will vary depending on your project's specific approach. Generally, it is advisable to start with a bulk migration and perform delta migrations closer to the final migration cutover date.