Hosted Microsoft Exchange to Google Workspace Migration Guide

The following article will outline the necessary steps for migrating from Hosted Microsoft Exchange to Google Workspace.

Create your project

The following steps will guide you through the process of creating your project and establishing the necessary connections where applicable.

  • From the Projects page, click on "Create project".

  • Enter a name for your project, and click on "Continue".

  • Select Hosted Microsoft Exchange as your source platform or choose an existing Hosted Microsoft Exchange connection.
  • Follow the instructions in the article below to complete the setup of your source Hosted Microsoft Exchange connection.
  • Once you have completed the source setup, you will be prompted to select your destination.
  • Select Google Workspace as your destination platform or choose an existing Google Workspace connection.
  • Follow the instructions in the article below to complete the setup of your destination Google Workspace connection.
  • Upon completing the destination setup, you will reach the summary and project finalisation page. This page will provide a summary of the project you are about to create.

  • Click on the "Create project" button to create the project.
  • You will now be presented with the Project page where you can begin adding your migration batches.

Additional information on creating projects can be found in the article below.

Creating a Project

Licensing your project

If you are using Migrate Self-Hosted, once the project is created, you will need to ensure it is licensed. To do this, follow the steps below.

  • Click on the license pill in the top right hand corner.

  • Enter your license key and click on "Apply". 

  • Once you have validated the license, click on the "Close" button. The pill should then show as below.

The license key provided should relate to the domain name of your destination connection.

Adding your migration batches

Once you have created your project and ensured it is licensed, the next step is to add a migration batch.

The below article explains how to add migration batches.

Adding a Migration Batch

When migrating from Hosted Microsoft Exchange to Google Workspace, there are various different entity types available to migrate. We recommend separating each of these into their own migration batch to help manage your migration project. It also allows you to define the appropriate settings for each different entity type. The entity types available are detailed below.

  • Users
    • Users are typically migrated to corresponding users in the destination platform.
  • Resources
    • Resource calendars are usually migrated to resource calendars in the destination platform.
  • Public Folders
    • For the migration of public folders to Google Workspace, it is recommended to migrate these to Google Groups.

Configuring your migration batch

Upon adding the items you intend to migrate to your batch, clicking 'Next' will advance you to Step 2, the configuration stage of the migration batch. At this stage, you can adjust the General, Source, Destination, and Advanced settings for your batch.

For more detailed information on each of the settings pertinent to your project, please refer to the articles listed below.

General Settings

Hosted Microsoft Exchange - Source Settings

Google Workspace - Destination Settings

Advanced Settings

The necessary settings may vary based on the entity type and the stage of the migration process. We recommend reviewing the links in the previous section to identify the specific migration scenario you are encountering and ensure the settings are appropriately configured.

Readiness Scan

Upon finalizing the configuration of your migration settings, the subsequent step involves conducting a readiness scan. This process will evaluate your configuration settings in relation to both the source and destination, identifying any potential issues. Although this step is optional, it is highly recommended to perform this scan and resolve any identified issues prior to proceeding with the migration.

For further details regarding the readiness scan, please refer to the article provided below.

Readiness Scan

Summary

Upon completion or bypassing of the readiness scan, you will be directed to the migration batch summary page. This page provides a comprehensive overview of the migration batch you have configured.

The summary will encompass the following details:

  • The source and destination platforms.
  • The source and destination domains.
  • The number of items being migrated.
  • The date filters selected for various data types.
  • Status of the readiness scan.
  • Details of your license. If a license has not yet been added, you may click here to add one.

If you are satisfied with the information presented on the summary page, you may click on Start to initiate the migration.

Additional options are available in the Start dropdown menu:

  • Schedule migration.
    • This option is available exclusively for self-hosted environments and allows you to schedule a migration to occur at a specified time.
  • Start migration for failed users.
    • If you have previously executed this migration batch and encountered user failures, this option will initiate the migration for only the users who failed.

Progress

During the migration process, you may monitor its progress through the progress page. This page provides an overview of the migration status as well as the status of each individual item selected for migration.

The article below offers more detailed information about the data available on this page, along with the actions that can be taken.

Progress Page

Upon completion of the migration, you can access the report history from this page by clicking the "View report history" button. This feature allows you to download reports and review the progress of both current and previous migrations for this batch. Further details are provided in the aforementioned article.

Delta Migrations

In the majority of instances when executing a migration project, it is necessary to perform a delta migration. The Migrate tool permits the execution of multiple delta migrations for the licensed items within your batch as required.

To execute a delta migration, you must ensure that the configuration aligns with your requirements and start the migration process once more. To enhance the performance of these delta migrations, Migrate retains a migration history. The following article offers further details on this subject.

Migration History

Reporting

In addition to accessing the report history from the progress page, you can also access migration archives within the view of your project. To do so, click on the ellipsis located on the right-hand side of the migration batch, then select the "View archives" option.

This action will redirect you to the migration archive page. Here, you can view statistics and download reports for previous migration passes. Additionally, you have the option to modify the labels of these archives or delete them if necessary.

 

 

 

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