Archived data outside of its retention period is purged (deleted) automatically. If you have set an indefinite retention policy, Archive data will never be purged. You can manually purge users at any time.
Manual purge
A user must have the ‘Purge Archive Users’ permission applied to their role to purge users from Archive.
The 'Purge Archive' functionality allows the manual purging of Archived Mail and Drive data of users who you'd like to remove from Archive either before the retention policy purges the user or for those users with indefinite retention.
To purge a User:
- Select Archive from the main navigation menu and then select Purge Archives in the sub menu.
- Select the user(s) you want to purge.
- Click Purge Selected.
- You can specify which user data to purge by selecting the checkboxes for Mail, Drive, or Chat.
- Click Purge Archives
Important note: Once triggered, all selected data will be purged from the Archive storage bucket(s), and this operation is not reversible.